GDPR: Data Privacy Notice for Clients and Suppliers
Women Into Construction are committed to protecting and respecting your privacy.
The rules on processing of personal data are set out in the General Data Protection Regulation (the “GDPR”).
- 1 Definitions
Data controller– A controller determines the purposes and means of processing personal data.
Data processor– A processor is responsible for processing personal data on behalf of a controller.
Data subject – Natural person
Categories of data: Personal data and special categories of personal data
Personal data – The GDPR applies to ‘personal data’ meaning any information relating to an identifiable person who can be directly or indirectly identified in particular by reference to an identifier (as explained in Article 6 of GDPR). For example name, passport number, home address or private email address. Online identifiers include IP addresses and cookies.
Special categories personal data – The GDPR refers to sensitive personal data as ‘special categories of personal data’ (as explained in Article 9 of GDPR). The special categories specifically include genetic data, and biometric data where processed to uniquely identify an individual. Other examples include racial and ethnic origin, sexual orientation, health data, trade union membership,political opinions, religious or philosophical beliefs.
Processing – means any operation or set of operations which is performed on personal data or on sets of personal data, whether or not by automated means, such as collection, recording, organisation, structuring, storage, adaptation or alteration, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, alignment or combination, restriction, erasure or destruction.
Third party– means a natural or legal person, public authority, agency or body other than the data subject, controller, processor and persons who, under the direct authority of the controller or processor, are authorised to process personal data.
2 Who are we?
Women Into Construction is the data controller. This means we decide how your personal data is processed and for what purposes. Our contact details are: firstname.lastname@example.orgFor all data matters contact email@example.com.
3 The purpose(s) of processing your personal data
We use your personal data for the following purposes:
- to provide you with information, products or services that you request from us
- manage our business operations eg customer service and support systems
- fulfil any other purpose for which you provide the personal information
- to inform individuals of news, events or activities
- You may give us information about you by filling in forms on our site https://women-into-construction.org or by corresponding with us by phone, e-mail, in person or otherwise. This includes information you provide when you register with us, to use our site, subscribe to our service, participate in discussion boards or other social media functions on our site, and when you report a problem with our site.
4 The categories of personal data concerned
- With reference to the categories of personal data described in the definitions section, we process the following categories of your data:
- Personal data – name, address, contact information, information relating to your education, financial, employment or driving status, passport details, photograph
- Special categories of data – ethnicity, religion, sexual orientation
We have obtained your personal data from the information you have provided to us, we do not obtain information from public sources.
5 What is our legal basis for processing your personal data?
a) Personal data (article 6 of GDPR)
- Our lawful basis for processing your general personal data:
|1. Consent of the data subject;||Consent given on registration form and/or contact form|
|2. Processing necessary for the performance of a contract with the data subject or to take steps to enter into a contract||WORK EXPERIENCE CONTRACT|
b) Special categories of personal data (article 9 of GDPR)
- Our lawful basis for processing your special categories of data:
|1. Explicit consent of the data subject||Consent given on registration form and/or contact form|
- More information on lawful processing can be found on the ICO website.
6 Sharing your personal data
- Your personal data will be treated as strictly confidential. We will only share the minimum information required by relevant third parties in order to provide you with training, work experience or job opportunities.
7 How long do we keep your personal data?
- We keep your personal data for no longer than reasonably necessary for a period of 7 years in order to assist with training, development, work placements, job opportunities and in case of any legal claims/complaints or audit requirements.
8 Providing us with your personal data
- You are under no statutory or contractual requirement or obligation to provide us with your personal data. But failure to do so will have the following consequences; we will not be able to engage with you to provide on-going Information and Guidance, you will not be able to access our funding for development courses, we will not be able to assist in securing work placements, experience or job opportunities.
9 Your rights and your personal data
- Unless subject to an exemption under the GDPR, you have the following rights with respect to your personal data:
- The right to request a copy of the personal data which we hold about you;
- The right to request that we correct any personal data if it is found to be inaccurate or out of date;
- The right to request your personal data is erased where it is no longer necessary to retain such data;
- THE RIGHT TO WITHDRAW YOUR CONSENT TO THE PROCESSING AT ANY TIME, WHERE CONSENT WAS YOUR LAWFUL BASIS FOR PROCESSING THE DATA;
- The right to request that we provide you with your personal data and where possible, to transmit that data directly to another data controller, (known as the right to data portability), (where applicable i.e. where the processing is based on consent or is necessary for the performance of a contract with the data subject and where the data controller processes the data by automated means);
- The right, where there is a dispute in relation to the accuracy or processing of your personal data, to request a restriction is placed on further processing;
- The right to object to the processing of personal data, (where applicable i.e. where processing is based on legitimate interests (or the performance of a task in the public interest/exercise of official authority); direct marketing and processing for the purposes of scientific/historical research and statistics).
10 Transfer of Data Abroad
- WE DO NOT TRANSFER PERSONAL DATA OUTSIDE THE EEA.
11 Automated Decision Making
- WE DO NOT USE ANY FORM OF AUTOMATED DECISION MAKING IN OUR BUSINESS.
12 Further processing
- If we wish to use your personal data for a new purpose, not covered by this Data Privacy Notice, then we will provide you with a new notice explaining this new use prior to commencing the processing and setting out the relevant purposes and processing conditions.
14 How to make a complaint
- To exercise all relevant rights, queries or complaints please in the first instance contact our Data Representative Kath Moore on firstname.lastname@example.org.
- If this does not resolve your complaint to your satisfaction, you have the right to lodge a complaint with the Information Commissioners Office on 03031231113 or via email https://ico.org.uk/global/contact-us/email/ or at the Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF, England.